Memorandum: Transition to Navigo Expense Management System
TO: All Staff, NexaCore Solutions
FROM: Internal Operations Directorate
DATE: October 14
SUBJECT: Transition to Navigo Expense Management System
Effective November 1, NexaCore Solutions will migrate all business travel bookings and reimbursement requests to the Navigo online portal. This platform replaces our legacy spreadsheet-based submission workflow.
Key changes under the revised policy include:
• Pre-approval: Formal approval from department heads will now be required before any flight or lodging reservation is finalized. Previously, staff could book travel directly as long as expenditures remained within standard per-diem caps.
• Receipt submission deadlines: Itemized receipts for ancillary expenses (such as local transit and client meals) must be uploaded to the portal within seven business days following the conclusion of a trip. Submissions exceeding this window will necessitate secondary authorization from the Finance Division.
Interactive training webinars will be conducted on October 22 and October 26 to demonstrate platform navigation. For employees unable to participate in the live sessions, video recordings will be archived on the staff intranet. Please direct any technical inquiries regarding account setup to the Travel Support Desk at travel-support@nexacore.com.